PA

Location: Nr Woodbridge

Details: Full time opportunity for an experienced and organised high level PA. The role will provide secretarial and admin support to a busy department Director and team.

Applicants will have excellent communication skills for dealing with multi-disciplined teams, be self motivated and proactive, with the ability to problem solve.

Duties include (not limited to):

• Where applicable assist with pre-application consultation and community engagement matters e.g. mail drops, Councillor letters etc.
• Arranging meetings, agendas and taking minutes
• Assist with producing Excel schedules and invoices
• Liaising with customers and coordinating with with Customer Care and Sales teams regarding requests / enquiries
• Logging and handling payment requests
• Monitoring and maintaining various databases and coordinating with third parties when required
• Arranging and sending certificates
• General secretarial duties – e.g. typing, photocopying, binding, electronic copying
• Provide and arrange refreshments and food for meetings as required
• Arranging execution of documents i.e. agreements, legal documents etc. and couriers as required
• Invoicing, dealing with Cheque/BACS requests and recording thereof
• Franking and packaging of post for department
• Reception / switchboard cover on rota basis
• Assisting with other general office duties as required by the wider admin team

Salary: competitive + parking + benefits

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HR Assistant

Location: Ipswich

Details: Ipswich based office requires two full time HR Assistant’s support within their HR Department, providing support to business managers, employees and the wider HR team.

Main duties will include but are not limited to:

• Respond to enquiries received in the HR inbox in a timely manner.
• Process all new starter documentation.
• Administration of benefits including flexible benefits, PMI, Income Protection, pension etc.
• Produce documentation in relation to contractual changes.
• Maintaining HR Systems ensuring updates/reports are actioned as required.
• Assist with the collation of monthly People KPI’s.
• Responsible for approving professional subscriptions and updating Qualifications database.

Applicants will ideally have HR experience. Strong, varied administrative experience and IT abilities essential.

This role will be based partly from office / home.

Duration: full time hours, one position is permanent and the other a FTC until Dec 2022

Salary: £19-21k pa + parking

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Part time Sales Administrator

Location: Ipswich

Details: Well established, specialist consultancy who supply to the construction industry are seeking a part time sales person.

The role is primarily to follow up prospective client sales queries, make outgoing calls, email correspondence, arrange appointments with consultants and handle follow up administration updating Excel spreadsheets and MS Word.

Hours: 1 full day per week or 2 part days per week, (to be worked between 8am and 5pm).

Salary: £15-£16ph

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Legal Secretary – Family Dept

Location: Ipswich TC

Details: Experienced Legal Secretary required at a long established town centre firm.  Applicants will preferably be looking for full time hours, have family law knowledge and will be based in a busy team consisting of two Fee Earners. Part time hours considered, depending on experience.

Duties include:

• Liaising with clients, courts and Solicitors; dealing with sensitive and confidential matters effectively
• Handling a high volume of document production including digital audio typing
• Preparing court documentation and forms
• Filing, scanning, and handling divorce applications
• Diary management, organising meetings, and updating a case management system
• Maintaining accurate records of all cash movements, producing information as required

Salary: DOE

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Part time Administrator

Location: Wherstead

Details: Small, established building maintenance and fire solutions company requires general office support. Duties include:

• Liaising with customers, subcontractors & suppliers
• Telephone answering
• Booking appointments
• Raising estimates & invoices and reconciling accounts
• Filing & other day to day office tasks

Key skills required:

• Excellent organisational skills
• Ability to prioritise tasks and manage time effectively
• Ability to work under pressure
• Good communication skills (both verbal & written)
• Previous office experience
• Previous working knowledge with Quickbooks, including, raising estimates & invoices and reconciling accounts
• Knowledge of working in construction/building maintenance advantageous but not essential

Hours: 25+ per week, Monday to Friday

Salary: TBC

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Receptionist (6 month FTC)

Location: Nr Ipswich

Details: Experienced full time Receptionist required at a well established organisation starting ASAP. Front of house duties include:

• Meeting and greeting visitors
• Answering and transferring telephone calls
• Distributing incoming and preparing outgoing post
• Ordering stationery and office supplies
• Departmental admin support

Hours: 8.30am – 5.30pm, Monday to Friday

Competitive salary + Parking available on site

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Sales and Marketing Coordinator

Location: Nr Woodbridge

Details: Excellent opportunity for an experienced Administrator / Coordinator to join a busy Sales and Marketing Department of a prestigious, expanding Property Developers.  This is a pivotal role to the team, working closely with senior management and site based sales teams across East Anglia.

Duties include:

• Updating various Excel spreadsheets and maintain customer records
• Prepare and update reports for weekly / monthly meetings
• Back up documents on a weekly basis
• Prepare data for submission to NHBC
• Prepare forecasts for Government data, inc. Help to Buy
• Central point of contact for remote sales teams, responding to requests from the team
• Trace, check and log sales figures / commissions / expenses
• Review, prepare and format various documents / forms / specs, implementing amendments where required
• Arrange Teams / Zoom meetings, and diary management
• HR / recruitment support for the team, update holiday charts, process incoming CVs, and arrange onboarding of new joiners

Applicants will have strong organisational skills and attention to detail, along with the ability to multitask and prioritise effectively.

Hours: 8.30am – 5.30pm, Monday to Friday

Competitive salary + benefits

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Part time Conveyancing Solicitor / Legal Executive

Location: Ipswich TC

Details: Experienced Conveyancer or Legal Exec required for a town centre firm that predominantly deals with residential conveyancing, and an element of commercial work also.  Applicants will enjoy working in a small team environment.

Hours: 3 days per week (flexible on days)

Salary: competitive

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Customer Care Coordinator

Location: Nr Woodbridge

Details: Thriving business near to Woodbridge seeks an experienced Customer Care Coordinator to join their busy and expanding team.

Applicants will ideally have previous experience of working in new build property development, and have knowledge of NHBC warranty and standards.

Duties include:

• Delivering a warranty service to customers
• Liaise with, and instruct contractors and in-house teams
• Be the primary interface with customers on all matters arising from warranty
• Scheduling and managing jobs
• Dealing with contra charging and complaint handling
• Liaising with consultants, service agents, product providers and contractors to ensure the preparation and delivery of resolutions
• Provide team training

Hours: 8.30am – 5.30pm, Monday to Friday

Competitive salary + parking

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Resourcer / Recruitment Consultant

Location: Woodbridge

Details: Excellent opportunity to join an expanding specialist recruitment company as a Recruitment Resourcer/Consultant with development prospects. Applicants will ideally have some exposure to the industry or have previous commercial sales experience.

Duties include:

• CV searching via various job boards and social media outlets
• Matching candidates to jobs
• Conducting initial telephone interviews, and assisting with the recruitment and selection process
• Setting up networks and developing relationships with candidates
• All associated admin – sending correspondence, setting up meetings, updating systems etc.

Applicants will have a professional manner, take an innovative approach to candidate searching, and have the ability to confidently communicate with candidates and clients alike. Training provided and progression opportunities available.

Parking available on site.

Salary: Basic £18-20k + commission

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