Find A Job (East Anglia) Ltd (‘Find A Job’)
Find A Job is a recruitment business which provides work-finding services to its clients and work-seekers. We process personal data (including sensitive personal data) so that it can provide these services – in doing so, Find A Job acts as a data controller and we take your privacy seriously.
You may give your personal details to Find A Job directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. We have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with this privacy statement. At all times Find A Job will comply with the Data Protection Act 1998 (the DPA) and the General Data Protection Regulation (GDPR) from 25th May 2018.
Contents
1. Collection and use of personal data
a. Purpose of processing and legal basis
b. Legitimate interest
c. Statutory/contractual requirement
d. Recipients of data
2. Information to be provided when data is not collected directly from the data subject
a. Categories of data
b. Sources of data
3. Data retention
4. Your rights
5. Cookies
6. Login files
7. Links to external sites
8. Sale of the business
9. Data security
10. Changes to this privacy statement
11. Complaints or queries
1. Collection and use of personal data
a. Purpose of processing and legal basis
Find A Job will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
If you have opted-in we may also send you marketing information and news via email/ text. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
• Your consent
• Where we have a legitimate interest
• To comply with a legal obligation that we have
• To fulfil a contractual obligation that we have with you
b. Legitimate interest
Find A Job has a legitimate reason to process your data provided that is reasonable and does not go against what you would reasonably expect from us. Where we have relied on a legitimate interest to process your personal data, our legitimate interests are as follows:
• Managing our database and keeping work-seeker records up to date
• Providing work-finding services to you and our clients
• Contacting you to seek your consent where we need it
• Answering queries and questions you may have, and to keep you updated
• As part of the overall recruitment process, when applicable
c. Statutory/contractual requirement
Find A Job has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.
d. Recipients of data
Find A Job will process your personal data and/or sensitive personal data with the following recipients:
• Clients (whom we may introduce or supply you to)
• Former employers whom we may seek references from
• Third party processors including, database, skills assessing and IT providers, Accountant (for payroll purposes if entering into a temporary contract), insurers and legal advisers
• Third parties whom we may need to disclose personal information in order to comply with legal, regulatory and statutory obligations. This could include, Government, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA,
• Any third parties where you’ve given your consent
2. Information to be provided when data is collected from a third party
Categories of data: Find A Job has collected the following personal data on you:
Personal data:
• Name and contact details
• CV
Source of the personal data: Ways we may source your personal data:
• Job Boards including, CV Library, Reed and Indeed (we recommend you are familiar with the privacy policy of job boards you use)
• Social media sites including, LinkedIn
• Software providers who we use to support our services including, Adapt and ISV
This information comes from a publicly accessible source.
3. Data retention
Find A Job will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
Where Find A Job has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period, we will seek further consent from you. Where consent is not granted we will cease to process your personal data and sensitive personal data.
4. Your rights
Please be aware that you have the following data protection rights:
• The right to be informed about the personal data we process on you
• The right of access to the personal data we process on you
• The right to rectification of your personal data
• The right to the erasure of your personal data in certain circumstances
• The right to restrict processing of your personal data
• The right to data portability in certain circumstances
• The right to object to the processing of your personal data that was based on a public or legitimate interest
• The right not to be subjected to automated decision making and profiling
• The right to withdraw consent at any time.
Where you have consented to us processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Faye Stephenson or Stephanie Stevens. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
There may be circumstances where Find A Job will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that we process is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
5. Cookies
We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies and how to delete them, please visit the ICO website: https://ico.org.uk/for-the-public/online/cookies/
6. Log Files
We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
7. Links to external websites
Our website may contain links to other external websites. Please be aware that Find A Job is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by Find A Job’s website.
8. Sale of business
If Find A Job business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
9. Data Security
Find A Job takes every precaution to protect our users’ information.
Only employees who need the information to perform a specific job (for example, consultants and our accountant) are granted access to your information.
Find A Job uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason, we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.
If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.
If you have any questions about the security at our website, you can email Faye Stephenson or Stephanie Stevens at recruit@findajobea.co.uk
10. Changes to this privacy statement
We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.
11. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Faye Stephenson or Stephanie Stevens at recruit@findajobea.co.uk
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
